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Alternative, Nature based Therapies ElectroMedicine, Ozone Therapy, Nutritional Therapies, Colloidal Silver, etc. The Simple Guide To Managing Your Email More Effectively. Managing your email has become an important part of modern knowledge work. As common as it is for everyone to have email, most people still do not know how to properly manage their inboxes. People often complain that email is one of their largest sources of distractions, and that using email ends up wasting a lot of valuable time. When we first started Asian Efficiency, we introduced our Asian Efficiency Email Workflow that showed you how to manage your email inbox with a 3 folder system. This was effective back in 2. The system worked well if you dealt with fewer than 2. There is a more effective way to deal with email by using an integrated todo list that is required to keep up with todays work demands. This is based on hundreds of emails weve received from AE readers and our own experience working with coaching clients. Based on the feedback weve received, weve tweaked the workflow that now is more sustainable and effective. Whether you get 2. Lets face it. None of us want to spend time in our email app. We all have more important and fun things to do. For the sake of this article, I will use Gmail. You can apply this to any other email provider Yahoo, Hotmail, and so on or email clients Apple Mail, Postbox, Mailplane, Microsoft Outlook, etc. If you use something else than Gmail, dont panic. You can use the same workflow for your email provider or application. To ensure you get the most out of this email workflow, there are three simple concepts I need you to understand. What is Inbox Zero The first concept to grasp is Inbox Zero. As the name might imply, its an empty email inbox. This is the result we want to shoot for, but when we refer to Inbox Zero we mean the concept. And that is not just an empty inbox. Inbox Zero is much more than just getting your email inbox unread count down to 0. We need a way to process inputs efficiently. Its about tying up all the loose ends that can cause you to stress out because youre worried about what you might be forgetting to do. Its about putting a trusted system in place so that you can deal with everything you need to do appropriately. Thus, Inbox Zero is a state of mind. ItsBeing able to trust that the system youve decided to use to process email is working efficiently and everything is filed in the appropriate place. Having an efficient process for dealing with all the inputs in your life. Gathering all the information you want to keep and all the things you have to do in a way that wont drive you crazy and having systems in place to put things away where they belong. Imagine this scenario. You just arrived at the office and youre about to start your day. Youre a smart person because you read our Eat That Frog methodology so you know the first thing you dont do is check your email. You first work on your Most Important Task MIT before you check email. Fast forward an hour and youre finished with your MIT. Youre now ready to dive into your email client. Instead of feeling anxious what that red unread number might go up to, it doesnt stress you out anymore. That number doesnt mean anything to you. Its a meaningless number. When you can reach that state, thats when you have Inbox Zero in place. You have absolutely no anxiety around email and the unread number of emails doesnt faze you whatsoever. Its a sign that you have an email system in place that you trust and are competent to use. Thats what the concept of Inbox Zero represents. This article will be your starting point on getting there. Were finalizing a course on email management thats coming out later this year that goes in more depth and reveals a more advanced email system, but this post will show you the simplified version that anyone can use right now to get their email inbox under control. With Inbox Zero out the of the way, the second concept I need to you to grasp is the Touch It Once principle. What is Touch It Once Youre smart so you probably already derived what this concept means Whenever you have to deal with something, you deal with it right away. You dont postpone it and come back to it. You touch it once and move on to the next thing. We have a whole post about the Touch It Once TIO principle but the above definition will suffice for this post but definitely read the post for mind expansion. When you touch something more than once, youre wasting a lot of time. Have you ever looked at a bill twice Maybe three timesSometimes four times before you ended up paying it What about that text message youve reread multiple times Im sometimes guilty of this myself. Sometimes Ill get a text message, read it and then say let me reply to it later. You know what happens I keep thinking about that text message a bazillion times before I end up replying if it all, sometimes I completely forget and look like I ignored them. Its a waste of brainpower, willpower, and attention. What I should do is reply right away and luckily I do now. With text messages, it should be pretty straightforward because the messages are short. Can you see how this applies to email Id argue that its even more important for email because of the volume we have to deal with. Imagine you read 1. Thats 1. 0 thoughts, reminders and stress points for you to deal with it every second you dont address it. Thats a lot of unnecessary stress and thats why the Touch It Once principle is so important when you deal with email. Thiscombined with the 2 Minute Rule. What is the 2 Minute Rule If youve read the book Getting Things Done GTD or any material on GTD, youve heard of this rule before. Its simple Whenever you get something to deal with, if it takes less than 2 minutes to dodo it right away. Business Proposal For Cctv Installation Pdf'>Business Proposal For Cctv Installation Pdf. Microsoft Office Infopath 2007 Free Download'>Microsoft Office Infopath 2007 Free Download. If it takes longer than 2 minutes, then put it on your todo list and move on to the next item. This same concept also applies to emails. If you can process an email in less than 2 minutes, do it right away. Otherwise, put it on your todo list. When you combine the Touch It Once principle with the 2 Minute Rule 2. MR, you have the 8. TIO 2. MR Asian Efficient skills for processing emails. If theres nothing else you learn from this post, just remember that little formula. Fl Studio 11 0 3 Exercises there. Even if you dont learn the email workflow Im about to show you and you only apply these two concepts TIO and 2. MRyoure still more Asian Efficient than the majority of people out there and youll deal with way less email stress. But lets now dive into the technical part the email workflow. The Asian Efficiency Email Workflow. You now have the 8. The email workflow will fill in the other gaps that will get you to 9. Whats the remaining 5 Thats an advanced email workflow we will teach in our email course that shows you automation rules, automated filters, todo list and calendar integration and much more. Its highly technical and only needed for a small group of people who get hundreds of daily emails and livedie by email for their workbusiness. Heres a flowchart of how the email workflow works Let me walk you through the diagram. When you open your email app, you commit to process your email. You open an email and now you have to make a decision next step. The 2 Minute Rule kicks in does it take less than 2 minutes to process this email Yes, reply right away, archive it and move on to the next email. No, put it on your todo list, archive it and move on to the next email. Repeat starting at step 2.